1) Initial submission check

Submissions enter an administrative queue for completeness screening.

• Required fields are completed.

• Study design and objectives are clearly described.

• Recruitment status is defined.

• Investigator details are appropriately listed.

• No personal identifiers or participant level data are included.

2) Standards and consistency review

Records are evaluated for alignment with registry standards and internal consistency.

• Study classification matches methodology.

• Outcome measures are described clearly.

• Dates and status fields are logically consistent.

• Funding and disclosures are stated where applicable.

• Ethics information is presented accurately when provided.

3) Clarification requests

If clarification is needed, the submitting investigator is contacted before publication.

• Requests specify the field requiring revision.

• Submitters may update the record directly.

• Revisions are reviewed before approval.

• All changes are timestamped and preserved in the version history.

4) Publication and versioning

Once administrative checks are complete, the record is published with a persistent identifier.

• Status changes are displayed clearly.

• Correction notes are visible where applicable.

• Withdrawal status is recorded without removing historical versions.

5) Post-publication monitoring

Records may be reviewed after publication if concerns are raised.

• Public or institutional concerns may trigger review.

• Privacy violations may result in temporary restriction.

• Integrity concerns are evaluated by the appropriate panel.

• Outcomes may include correction, status update, or documented action.